Important Things to Consider When Buying Office Furniture & Equipment
If you're a business owner or an office manager who's looking to equipping the office with furniture, then you probably feel like you have a lot on your plate. Buying office equipment and furniture is a major responsibility as it can greatly impact the well-being, comfort and productivity of your employees. Before making the final buying decision, you'll probably spend some time browsing the internet and visiting office spaces to check out different design ideas and products.
The best way to keep that time to a minimum is to review a couple of key strategic considerations. Shopping for office equipment online can be a cumbersome process, especially when if you have to take into account the special requests and needs of employees, the numerous options on the market and the overall style of the office. Nevertheless, the most important things to consider when buying office equipment online are ergonomics, comfort and value.
Set a Budget and Stick to It
In most cases, the price of the products is the starting point in making a buying decision. Consider how much money you can allocate for desks, chairs, cabinets, and anything else you need, and shop accordingly. How many of each piece of furniture do you need? Where should you prioritise functionality instead of aesthetics? Knowing the answer to these questions will help you to narrow down your choices without compromising on quality.
It's important not to cut any corners when shopping for workplace equipment. If your budget is limited, consider buying fewer, higher-quality pieces that will last. You can buy more of them as your budget increases. Additionally, look for office equipment that can be used for various purposes. For instance, some file cabinets can double down as tabletops for printers and other devices.
If your employees are spending most of their time on their desks, it's important to invest in comfortable and ergonomic setups. Ergonomic features such as lumbar backrest support, contoured seats, adjustable armrests and seats are crucial for the well-being and productivity of your employees. Unfortunately, there are countless office products nowadays that are falsely labelled 'ergonomic', so your best bet is finding a reliable online store that specializes in ergonomic office furniture, check its reviews and reputation, and get everything from there.
Look up the best ergonomic practices before shopping to make sure you're on the right track. Besides ergonomic workstations, you can style your interior layout based on the type of business you run. If you prefer a cafe-like atmosphere where employees can easily collaborate and communicate with each other, then you might be better off with a larger table and a couple of chairs. But if you want a more formal working environment with cubicles, make sure you optimally arrange your furniture and leave enough space between the cubicles.
Consider Functionality and Flexibility
Buy office equipment that offers the best of both worlds - a decent cost and functionality. Consider whether the desks feature storage space for your files? Do the drawers provide enough storage and are they easy to access? Can you move your legs freely under the desk so you can stretch? Are they comfortable enough for your staff?
The best way to get an answer to all of these questions is to take a look at the specifics of the pieces of furniture you intend to buy (their dimensions and cushioning) and compare them to the typical work needs of your staff. Also, consider how well you can incorporate them in your space. An aesthetically pleasing office is great, but if it's not functional, you'll be more frustrated than inspired.
What type of work does your company typically do? For instance, if your employees spend most of their time working outside the office, you may not need multiple desks, but use a worktable instead. Do you really need cubicles or the employees can properly function with an open-office layout? Are storage and shelving necessary, or are most of your business records digitised and stored online?
Brand Identity and Aesthetics
You obviously want to purchase equipment and furniture that will add to the beauty of your office. A good office design will increase productivity, ease stress and enhance the atmosphere. But you shouldn't choose furniture just because you like its design and colour. Instead, buy pieces that complement your business brand and "personality". They should reflect your company's culture and identity.
That being said, try learning something about the basics of the psychology of colours. For instance, orange and green can promote creativity and energy. If you want to promote tranquillity and calmness, then go for blue. And as tempting as it may be, you probably shouldn't buy furniture that's too colourful. It's better to go with something neutral rather than garish.
Additionally, the material of the furniture should depend on the intended use. If you're buying chairs for the executive room, leather is typically a stylish choice. But if you're looking for an ordinary desk chair for everyday work, mesh is a great option as it offers decent ventilation. As for high traffic areas, such as the break room or lobby, your best is choosing something that's easy to clean and durable.
Bottom line is, the furniture you invest in today will have a huge impact on the office's environment for many years to come. So, make sure you do your market research before buying and stick with our tips and guidelines to make the best buying decision.