Looking to hire a print management company? As businesses continue to grow, so do their printing needs. The demand for printing documents, reports, and other materials can be a significant expense for any company. However, businesses can reduce printing costs and improve their environmental sustainability through Managed Print Services (MPS). MPS providers help businesses manage their printing devices, supplies, and processes. This article discusses the cost savings and environmental benefits of Managed Print Services software.

Reduced Printing Costs

One of the most significant benefits of Managed Print Services is cost savings. MPS providers can help businesses reduce their printing costs by optimizing their printing infrastructure, reducing unnecessary printing, and automating printing processes.

Optimizing Printing Infrastructure

MPS providers assess a company's current printing infrastructure and identify ways to optimize it. This includes consolidating printers, reducing the number of devices, and upgrading outdated equipment. By consolidating printers and reducing the number of devices, businesses can save money on maintenance costs and supplies. Upgrading to newer, more efficient printers can also help reduce printing costs by using less energy and requiring less maintenance.

Reducing Unnecessary Printing

MPS providers can help businesses reduce unnecessary printing by implementing print policies and guidelines. This includes setting print quotas for employees, limiting color printing, and encouraging double-sided printing. By reducing unnecessary printing, businesses can save money on supplies and reduce paper waste.

Automating Printing Processes

MPS providers can also help businesses automate their printing processes, which can reduce printing costs and improve efficiency. This includes implementing print management software that allows employees to print securely from any device, automatically routing print jobs to the most cost-effective printer, and setting up automated supply replenishment.

Environmental Benefits

In addition to cost savings, Managed Print Services can also benefit the environment by reducing paper waste, energy consumption, and greenhouse gas emissions.

Reducing Paper Waste

By implementing print policies and guidelines, MPS providers can help businesses reduce paper waste. This includes encouraging double-sided printing, limiting color printing, and using electronic documents whenever possible. MPS providers can also help businesses set up document management systems that allow employees to store and access documents digitally, reducing the need for paper.

Reducing Energy Consumption

MPS providers can help businesses reduce their energy consumption by upgrading to newer, more efficient printers and implementing power-saving settings. This includes setting printers to go into sleep mode when not in use and turning them off completely during off-hours. By reducing energy consumption, businesses can lower their electricity bills and reduce their carbon footprint.

Reducing Greenhouse Gas Emissions

Printing has a significant environmental impact, from the production of paper to the energy consumption of printers. By reducing paper waste and energy consumption, Managed Print Services can help businesses reduce their greenhouse gas emissions. In addition, many MPS providers offer eco-friendly printing options, such as using recycled paper and soy-based ink.

Other Benefits

In addition to cost savings and environmental benefits, Managed Print Services software can offer other benefits to businesses, including improved security, increased productivity, and enhanced document management.

Improved Security

MPS providers can help businesses improve their document security by implementing secure printing options, such as requiring user authentication before printing. This can help prevent sensitive documents from falling into the wrong hands.

Increased Productivity

By automating printing processes and reducing printing downtime, Managed Print Services can help businesses increase productivity. This includes setting up automated supply replenishment to ensure that printers never run out of supplies, reducing the time employees spend on ordering and managing supplies.

Enhanced Document Management

MPS providers can help businesses improve their document management by implementing digital document storage and retrieval systems. This allows employees to access documents from anywhere, reducing the time spent searching for and retrieving documents.


When considering implementing Managed Print Services software, businesses should conduct research on various MPS providers and select one that aligns with their specific needs and goals. By partnering with an MPS provider, businesses can streamline their printing processes, reduce costs, and improve their environmental sustainability. Overall, Managed Print Services offer a win-win solution for businesses looking to improve their printing practices.

Moreover, as technology continues to evolve, Managed Print Services are becoming increasingly sophisticated. For instance, MPS providers can now offer cloud-based print management solutions, which allow businesses to manage their printing infrastructure from anywhere, at any time. This can be especially beneficial for businesses with multiple locations or a remote workforce. With the continued advancement of Managed Print Services, businesses can expect even more cost savings, environmental benefits, and other advantages in the future. As such, businesses should consider Managed Print Services as a long-term investment in their operations and sustainability efforts. For more information, get in touch with a print management company TotalPrint USA.